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Registration Info

The International Conference on High Performance Computing & Simulation 
(HPCS 2015)

July 20 – July 24, 2015
The Hilton Amsterdam Hotel
Amsterdam, The Netherlands 


http://hpcs2015.cisedu.info/  or  http://cisedu.us/rp/hpcs15 


In Cooperation with ACM, IEEE, and IFIP


HPCS 2015 Registration Information



PAPER SUBMISSION

Manuscripts to be presented at the HPCS 2015 Conference and published in its proceedings must be submitted in the format prescribed and template provided. The maximum length for regular papers is 8 pages. Additional pages beyond 8 pages will cost €60.00 (~ US$70) per page with a maximum of 4 additional pages. 

All authors must electronically submit a PDF file of their final camera-ready manuscript to the Conference Web Site"Upload" link using their original login information (for main track) and " If your paper was accepted in the main track or was already uploaded to this system, you may submit its final version with this link. ".  
If a paper was not uploaded and evaluated using the HPCS 2015 web site (most of symposia, tracks, workshops and special sessions papers fall under this category), then the authors must first go to "Upload" link.  Then use "If your paper was accepted through a Symposium, a Special Sessions or a Workshops, and you have not uploaded your paper before to this system yet, you may submit it at this link here. " Fill out the form and then upload the manuscript pdf file.  After this first uploading, you will get a paper code and it will be emailed to you as well.  Thereafter, you can use the link " If your paper was accepted and was already uploaded to this system, you may submit its final version with this link. " to upload an updated version.  

If you have any questions about uploading, please contact Mr. Abdul Habra at ahabra@yahoo.com.  

COPYRIGHT FORMS AND PRESENTERS BIOS
All accepted papers must have copyright forms signed and submitted to the Registration Chairs. Also, please send your bio file as an attachment to the Registration Chairs via emails. More instructions can be found on the Author's Info page at http://hpcs2015.cisedu.info/6-participants/authors-info. Papers without copyright forms will not be published. 


PAPER PRESENTATION 
REQUIRED:  ALL ACCEPTED PAPERS MUST BE PRESENTED BY AN AUTHOR.  NO EXCEPTION.  IEEE Policy on Conference Attendance will be applied.


REFUND POLICY 
Registration Fees are non-refundable.  
There will be no refunds to authors of papers (since authors’ fees are used to cover the publication, printing, indexing, services venue arrangements, .… , costs of authors’ own papers.)

Paid registrants (non-authors only) who cannot attend, and do not send a substitute, are entitled to a refund of $250.00 if a request is received in writing on or before June 01, 2015. Registrants are liable for their full conference fees after that date (i.e., NO Refund will be made). 


REGISTRATION 
Authors of papers must register and must upload their correctly typeset papers to the publication web site by the announced deadlines, if they wish for their papers to be published. 

All authors must fully register by May 22, 2015 (Hard Deadline).  Final accepted manuscripts received after May 22, 2015 will not be published in the proceedings of this Conference.  To avoid any potential last minute delays, please register before the deadline of May 22, 2015

In the case of multi-authored papers, at least one author must register at the full registration rate for the paper to be considered for presentation at the Conference.  If an author has more than one accepted paper, he/she must pay the full registration fee plus extra page charges, if any apply.  Each additional accepted paper costs half the fee for the first (up to 2 additional papers at this rate) plus extra page charges, if any. 

Click HERE to register for the conference using the RegOnLine System

STUDENT RATE.  There will be a €170.00 (~$200) registration fee (€270.00 (~$320) for late registration) for student attendees.  The €170.00 (€270.00) student fee applies only to students attending but not presenting a paper, OR students attending and presenting a paper for which a FULL Author Registration fee has been paid by another coauthor.  If all authors of an accepted paper are students, at least one author must register at a non-student rate.  Student full-time status must be certified by a formal letter from the student's department or school.  This letter is required to pick up the registration materials.  Please send the certified formal letter from the department or school as an attachment to the Registration Chairs BEFORE June 10 2015. 

All Payments must be in U.S. Dollars only (equivalent to the amount in EURO, € per table below) using credit cards.  Registration payments will be made through RegOnLine using credit cards only.  

Payment Confirmation Notifications will be sent to your email address, once your payment is processed successfully. Please bring a copy of this confirmation message with you to the Registration Desk.  

A HARD COPY OF THE PAYMENT RECEIPT WILL BE INCLUDED IN THE REGISTRANT'S CONFERENCE PACKAGE AND WILL BE PROVIDED AT THE CONFERENCE.  

The Conference registration fee includes access to attend all sessions, tutorials and keynote and invited talks, refreshments and coffee breaks, a dinner banquet, a Conference program, and one CD of the Conference proceedings (conference package). 
Student registration (€170.00  or €270.00) and One Day registration are for access to attend all the sessions, tutorials, keynote and invited talks, and a Conference program only.  Additional proceedings, CDs, dinner tickets, social events, ...,  may be purchased separately. Please contact the Registration Chairs for additional information.
 
The proceedings will be distributed at the conference.  The proceedings may be shipped to you upon receipt of your payment of a US$37.00 postage & handling fee per volume in the U.S.A.  For international shipping, please contact the Registration Chairs.


HPCS 2015 Registration Short CHECKLIST:
  1. Final Manuscript uploaded?
  2. Copyright Form Sent?
  3. Presenter Bio emailed?
  4. Fees Paid?
  5. Registration Questions answered?
  6. Meals chosen?
  7. Proceedings type selected?
  8. Social Events signed for?

HPCS 2015 FEES


Authors Fees

ACM/IEEE/IFIP Members (Early Registration by May 22, 2015):          €540.00  (~ US$640)
ACM/IEEE/IFIP Members (Early Registration by May 22, 2015)
(Additional authors of the same paper):                                     €340.00  (~ US$400)
ACM/IEEE/IFIP Members (After May 22, 2015): 
         (Only for additional authors of the same paper):                        €390.00  (~ US$460)

Non ACM/IEEE/IFIP Members (Early Registration by May 22, 2015):    €590.00  (~ US$700)
Non ACM/IEEE/IFIP Members (Early Registration by May 22, 2015)
         (Additional authors of the same paper):                                     €380.00  (~ US$450)
Non ACM/IEEE/IFIP Members (After May 22, 2015):   
         (Only for additional authors of the same paper):                         €440.00  (~ US$520)

Additional Pages beyond the first 8, per page up to 4 pages max:        €60  (~ US$70)

Additional Papers (up to 2) by May 22, 2015 
         (per paper after the first one, up to 8 pages.)    For Member:     €330.00  (~ US$390)
                                                                        For non-member:     €380.00  (~ US$450)

Doctoral Dissertation Colloquium Student (Early Registration by May 22, 2015):    €190  (~ US$225)
Doctoral Dissertation Colloquium Student (LATE.  After May 22, 2015):                 €240  (~ US$285)


Attendees (non-author) Fees

ACM/IEEE/IFIP Members (non-authors, Early Reg. by June 10, 2015):           €390.00   (~ US$470)
ACM/IEEE/IFIP Members (non-authors, After June 10, 2015):                       €450.00   (~ US$540)

Non ACM/IEEE/IFIP Members (non-authors, Early Reg. by June 10, 2015):    €460.00   (~ US$550)
Non ACM/IEEE/IFIP Members (non-authors, After June 10, 2015):                €490.00   (~ US$590)

Students (non-authors, Early Registration by June 10, 2015):                       €170.00   (~ US$200)
Students (non-authors, After June 10, 2015):                                              €270.00   (~ US$320)

One Day Registration (non-authors, Early Reg. by June 10, 2015):        €240.00   (~ US$285)
One Day Registration (non-authors, After June 10, 2015):                    €300.00   (~ US$360)

Corporate Registration:                     €900.00   (~ US$1,100)
Exhibitor (fee per table/booth):         €900.00   (~ US$1,100)
Sponsorships:                                   
           Platinum:  €2,900 or more    (~ US$3,500  and above)
           Gold:        €1,450  or more   (~ US$1,750  and above)
           Silver:      €0,700  or more    (~ US$0,850 and above)
           Bronze:    Less than €0,700   (~ US$0,850  or less)


EXTRA Items Fees

HPCS 2015 Hard Copy of Conference Proceedings:    €50  (~ US$60)
Additional CD Copy of Conference Proceedings:        €26   (~ US$31)
Extra Conference Reception Ticket:                      
  €24   (~ US$28)
Extra Conference Banquet Ticket:                        
  €65   (~ US$80)


HPCS 2015 Partner Pass: This option allows an attendee to bring a single guest to the following functions: Coffee Breaks Monday through Thursday, Reception on Monday night and Banquet on Wednesday night. Partners will be given a badge and passes to each event. Fee: €210 (~ US$250). 

Social Events Fees 
Tuesday Event:  
Boat Tour Citytender   €36 (US$43) per person

Thursday Event:  
Walking Tour + Bike Tour of Amsterdam with Guides  €33 (US$39) per person

Friday Excursions:  
Event 1:  
Combo Tour: Volendam, Marken & Windmills
 
                                      and Amsterdam City Tour
 €59 (US$71) per person
Event 2:  Grand Holland Tour: 
Rotterdam, Delft, The Hague 
                                                  and Madurodam €52 (US$63) per person
Event 3:  TBA   (€         per person)  



NO OTHER SPECIAL OR REDUCED REGISTRATION RATES ARE AVAILABLE.  


TO REGISTER
Please click  HERE  to register using credit cards via the Registration Link RegOnLine System. Visa, MasterCard, Discover, and American Express are accepted.  Registration fees are non-refundable, but substitutions are permitted by prior written and signed approval notice to the Registration Chairs only.  


QUESTIONS ABOUT REGISTRATION?

Please contact Registration Co-Chairs:  

  Barbara Frantom                             Felicia Harlow 
     Air Force Research Laboratory                          Air Force Research Laboratory
     Wright-Patterson AFB, Ohio, USA                      Wright-Patterson AFB, Ohio, USA              
     Phone: +1 (937) 602-8131                              Phone: +1 (937) 426-9533
     Fax:     +1 (937) 435-5854                              Fax:    +1 (937) 426-9533  (attn. F. Harlow/HPCS2015)
     Email:    Barbaraathpcs@gmail.com                  Email:  feliciaathpcs@gmail.com

                 
Registration Assistant

  TBA                                          
      TBA 
      TBA    
      TBA          
      Phone: +yy (xxx) xxx-xxxx                                                   
      Fax:     +yy (xxx) xxx-xxxx   
      Email:   


VISA LETTERS

All visa inquiries must be handled by the HPCS 2014 Registration Chairs.  See Visa Page for more details.  

Only registered authors, sponsors, exhibitors, and participants will receive support letters.  


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